TAPA certification in relation to visitor registration

The TAPA (Transported Asset Protection Association) certification is an important tool for companies in the transportation and logistics industry. It is a recognition of the safety and security of goods that are transported, stored, and traded. One of the core aspects of the TAPA certification is the registration of visitors, technicians, and drivers. In this article, we will delve deeper into the meaning and the necessity of registering these groups of people in relation to the TAPA certification.

De items below will be further explained in this blog :

  1. Why is registering visitors, technicians, and drivers important?

  2. Different methods of registration

  3. Compliance with laws and regulations

  4. Tracing responsibility in case of incidents

  5. Efficient and effective system

  6. Conclusion 

Why is registering visitors, technicians, and drivers important?

Registering visitors, technicians, and drivers is crucial for the safety and security of the goods that are transported. This is because the registration process provides a control mechanism for who has access to the location where the goods are stored or transported. Additionally, the registration process can also be used to collect information about the visitors, technicians, and drivers, such as their identity, their company name, and their contact information.

Different methods of registration

There are different ways in which a company can register visitors, technicians, and drivers. From a visitors' book to electronic visitor registration, each with their own advantages and disadvantages.

One of the most common and traditional methods is the use of a paper visitors book. In a visitors book, the data of the visitors, technicians, and drivers is recorded, such as their name, their company name, and their contact information. This book is kept by a security officer or another designated person.

Another method is the use of digital visitor registration. With digital visitor registration, the data of the visitors, technicians, and drivers is entered into a digital system such as the EVA Visitor Registration system. This system can be linked to a security camera or another type of identification device, such as a card reader for example. This method is more efficient and faster than a visitors book and also complies with the GDPR.

Compliance with laws and regulations

Registering visitors, technicians, and drivers is not only important for the safety and security of the goods that are transported, but also for compliance with laws and regulations. Many countries have legislation that requires companies to keep records of who has access to their locations and what happens at these locations. This is the case with the Personal Data Protection Act (PDPA) and in the Netherlands and the General Data Protection Regulation (GDPR) in the European Union. Registering visitors, technicians, and drivers helps companies comply with these laws and regulations and prevent them from getting into trouble with authorities.

Tracing responsibility in case of incidents

Another important aspect of registering visitors, technicians, and drivers is that it helps in tracing responsibility in case of an incident or theft. For example, if a theft occurs, the company can consult the data of the visitors, technicians, and drivers to see who was present at the location at the time of the theft. This can assist in identifying the perpetrator and recovering the stolen goods.

Efficient en effective system

In order to comply with the requirements of the TAPA certification, companies must have an efficient and effective system for registering visitors, technicians, and drivers. This system must comply with laws and regulations, as well as the requirements of TAPA for safety and security. Furthermore, the system should be easy to use for security personnel and other designated persons, allowing them to collect and consult data quickly and efficiently.

Conclusion:

Registering visitors, technicians, and drivers is a crucial task for companies in the transportation and logistics industry. It helps in ensuring the safety and security of the goods that are transported, stored, and traded. Additionally, it helps companies comply with laws and regulations and trace responsibility in case of incidents or theft. Therefore, companies must have an efficient and effective system for registering visitors, technicians, and drivers, that complies with TAPA and laws and regulations requirements.

EVA Visitor Registration complies with all the above requirements and is particularly suitable for TAPA certified companies. Learn more about the application of EVA for the transportation & logistics sector.