Glob icon Eva Visitor Registration

Would you like to
receive your visitors in a professional manner?

EVA Visitor Registration allows
visitors to your business to register electronically based on a simple and
user-friendly system. EVA is a solution designed for any professional setting,
ranging from manufacturing companies to office buildings and from food production companies to logistics providers.
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Discover what EVA visitor registration can offer you.

EVA visitor registration allows all visitors to your business to register electronically based on a simple and user-friendly system, without seeing the names and details of previous visitors. Their privacy is therefore guaranteed, while you comply with the General Data Protection Regulation (GDPR). In the event of an evacuation, you always have an up-to-date attendance sheet handy. But EVA enables you to go even further:

Make your visitor reception process more professional and enhance your hospitality

Replace your paper log with EVA’s professional visitor registration system. While your visitors log onto a terminal, your receptionist will serve them coffee or tea.

If you prefer to register your visitors yourself, you can use our terminal-free registration software.

Save time through electronic visitor registration

EVA’s electronic visitor registration allows you to save your receptionist a considerable amount of time. There’s no longer any need to lay out and file sheets of paper, you can easily and quickly find information in the electronic log, and employees are notified automatically when a visitor has arrived.

EVA ensures you are fully GDPR-proof

Do you still leave a paper log out on your reception desk for visitors to sign their names? Note that this is not permitted under the General Data Protection Regulation (GDPR), as it allows visitors to see the names and details of previous guests. 

EVA Visitor Registration ensures the privacy of your visitors and protects your contacts’ details.

Limit your liability in the event of an emergency

Technicians carrying out work in your building could run into dangerous situations in a production environment. 

You can reduce your liability by having them read and accept your safety regulations in advance (i.e. ensuring they are informed of these regulations on arrival).

Improve the safety of visitors and contractors

EVA Visitor Registration increases your visitors’ safety, as you know exactly who is present inside your building at any given time, allowing you to efficiently evacuate the building when needed. 

You can inform your visitors of the potential risk involved by having them read and accept your safety regulations; this increases both your own safety and that of your employees.

Increase the safety of your property

Strict access control and visitor registration protects your company property and that of your employees. 

For example, you can make sure your visitors can be identified by handing them a visitor pass. This way, your employees can walk up to people in the building not wearing badges and ask them what the purpose is of their visit.

Company Emergency Response App for rapid and effective evacuation

If you are dealing with an emergency and need to evacuate the building, your Emergency Response Officers have access to the free EVA Visitor Registration Emergency Response App, which provides them with an up-to-date list of all visitors present in the building at all times. 

Different procedures for different types of visitors

What types of visitors do you receive on a daily basis? Do different internal rules and regulations apply to different types of visitors? 

Can your visitors access the building only through the main entrance, or are there technicians who can access the building through an entrance near the TD? Do drivers who load and offload freight in Shipping access the building through this department? 

EVA makes it easy to manage all your visitor flows.

Links to access control and time-logging systems

You can create a comprehensive attendance registration by linking your access control system or time-logging system to EVA’s intelligent API. 

Both your employees and your visitors can be easily added to the free Emergency Response Team App. In addition, you have considerable flexibility in providing fully automated access to your grounds and buildings.

Single Sign-On with Microsoft 365 Azure

It becomes even easier for your employees to register their visitors in advance: they can quickly and easily log in to EVA’s management portal using their Microsoft login details. 

To improve manageability, employees are also synchronised with EVA.

EVA has the best solution for any situation!

You can read about some frequently used applications below

Electronic registration for staffed or unstaffed reception desks

EVA Visitor Registration allows you to welcome your visitors in a professional manner. Enhance your hospitality, improve privacy and comply with Health and Safety laws.

Registration of visitors, or mechanics/engineers in the manufacturing industry

In the manufacturing industry, visitor registration is all about safety! EVA enables you to inform your visitors of the safety regulations, and in the event of an emergency you will always know who is present in the building.

Visitor registration in the food-processing industry

Keep track of all visitors present in your building and who enters your production facility, and have visitors sign a copy of your hygiene regulations and a medical statement to ensure you comply with the IFC, BRC and Food Defence Guidelines.

Visitor and driver registration in transport and logistics

Register drivers who arrive to load and unload in their native language. Simplify communications and register the driver with a CMR number or the vehicle registration details of the vehicle and trailer.

Thousands of visitors experience EVA’s professional visitor registration system at the offices of our satisfied customers every day.

  • Coca-Cola
  • Frieslandcampina
  • Cloetta
  • Energyst
  • Marshoek
  • Koopmans
  • Ripe
  • Coca-Cola
  • Frieslandcampina
  • Cloetta
  • Energyst
  • Marshoek
  • Koopmans
  • Ripe
Contact us now if you would like to be one of them!
Woman at HAMER BV reception, equipped with EVA Bezoekers Registratie.

HAMER BV reception uses EVA Visitor Registration.

Packages

Basic Edition

Professional electronic visitor registration

From

€499/year

(€45/month)

  • Electronic visitor registration
  • Real-time Company Emergency Response attendance list
  • Flexible forms
  • Email notifications
  • Unlimited number of visitors
  • Default languages: Dutch and English
  • Multilingual back office

Most frequently selected

Pro Edition

The solution for visitor management and improving safety in your company

From

€799/year

(€74/month)

  • All the services included in Basic, plus:
  • Fully designed in line with your branding
  • Different types of visitors
  • Text notification*
  • Pre-registration option
  • Internal rules/Safety rules
  • Safety test
  • Medical statement
  • Link label printers
  • Free Company Emergency
  • Safety test
  • Response App
  • Additional languages available
  • *Costs based on usage

Enterprise Edition

Visitor management, branch structure, access control and attendance registration

From

Quote

Price available on request

  • All services included in Pro Edition, plus:
  • Managing additional branches*
  • Employee registration
  • Employee synchronisation
  • SSO & Azure AD link
  • Link to access control*
  • API links

Would you like more information on EVA Visitor Registration or EVA Solutions?

Request more information

Customer experiences

“EVA has enabled us to receive visitors in a safe and correct manner, and they are always wiling to come up with new solutions for specific situations at our site.”

Cloetta

Why would you choose EVA Solutions?

Choosing EVA means choosing a dedicated and competent team of professionals who guarantee service and high quality levels: a long-term partner who will continue to upgrade and develop its systems in the future. While the fact that we provide full, comprehensive support makes us slightly more expensive than some of our competitors, this approach does allow you to experience a valuable advantage.

Domestic and international customers

Expert helpdesk

Excellent accessibility

Socially engaged

Frequently Asked Questions

Hoe does the EVA system work?

EVA Visitor Registration is a cloud-based solution, which means we do not install the system locally but it is available remotely. We will create a customised environment for you, designed completely in line with your branding.

All you need at your site is a UTP internet connection with a cable and a 220-volt connection. If you have connected a badge printer, two internet connections are required, along with 2 or 3 electric connections.

We will install the system on the day of delivery and provide a brief training session for key users, ensuring you can start using the visitor registration system right away

If you are interested in a no-obligation demonstration, feel free to schedule one on Skype or at your site.



Request demo

Is it possible to register visitors in advance?

Yes, this is certainly possible: visitors can be pre-registered in EVA. They will receive a formal email containing all the instructions they need for their visit. Your visitors can use the enclosed QR code to sign up quicker on-site. In addition, a calendar file (iCal) will be enclosed, so as to enable the appointment to be saved in Outlook right away.

By pre-registering visitors, the reception desk or security department is aware of who is expected when and can make the necessary arrangements, e.g. by making available access passes or badges.

Discuss your practical situation with us during a demonstration. We will be pleased to show you how the system works.



Request demo

Can groups be registered in one go?

Yes, the pre-registration module allows you to register large groups simultaneously, which you’ll find is very convenient for meetings, training courses or company visits. You can put out visitor passes in advance or send pre-registration emails containing instructions.

If you’re interested, we will be pleased to show you a demo of how it works.

Request demo

Is it possible to have our safety regulations or safety video accepted?

EVA allows you to display your internal rules, hygiene regulations or safety video, depending on the type of visitor (e.g. office visitors, contractors or drivers), depending on the type of visitor. You can even ask security questions or include a VCA statement – all for the purpose of ensuring your visitors’ safety and limiting your liability. Please feel free to contact us if you would like more information.

Direct contact

Can I print out lists of visitors present in the building for the Company Emergency Response Team in the event of an emergency?

While it is indeed possible to print out this information, we recommend using our free Company Emergency Response App to enable your Company Emergency Response Team to proceed to the Company Emergency Response gathering point immediately and check who is still missing. This makes it possible to inform first-responders correctly right away.

The app also enables users to immediately contact various first-responders, the GP or internal Company Emergency Response Officers.

You can schedule an appointment for a no-obligation demo on-site.



Request demo

Can we print personalised visitor passes?

Yes, this option is available. There are many different options for connecting printers. We operate several printers through port-forwarding or locally through Airprint. This ranges from white non-adhesive labels to badges or stickers pre-printed with your logo, depending on your requirements and the technical facilities available.

Feel free to contact us for further details and advice.

Direct contact

Does EVA also run on operating systems other than Apple?

Certainly: we provide a web-based solution, which makes it device-independent.

While iPad is the most popular format, we also deliver solutions for Android or Windows operating systems,

ranging from a reception desk terminal with a 10” tablet to a column with a 22-inch touchscreen and an integrated printer. We truly have an appropriate solution for any situation. Please feel free to contact us if you would like more information. We look forward to helping you with solutions to improve your processes.



Direct contact

Can EVA be linked to our access control or time-logging system?

EVA is equipped with an API which can be used for linking. Whether a link can be created basically depends on the other system and on what you would like to achieve. Are you looking for comprehensive attendance registration, access automation or a fully automated visitor registration system? We provide all these options – and more.

For example, Aras Security created a link to CardAccess which facilitates the above. We are also working on creating links to other systems. Read here what types of links are possible and view some reference cases.

Read more

Is it possible to operate access barriers automatically?

Yes, you have the option to activate your access barriers or fences by using QR code readers or through, for example, number plate recognition. The system is perfect for businesses with enclosed grounds, including logistics compounds. Please note that this does require a link to your access control system. Please feel free to contact us to discuss your ideas, or read more on our Links page.

Direct contact

Does EVA also supply the hardware?

Yes, it certainly does: EVA provides you with full support and delivers a comprehensive package, ranging from a reception desk terminal with a 10” tablet to a column with a 22-inch touchscreen and an integrated printer. We can also provide badges, call credit, badge holders, lanyards and other items.

We truly have an appropriate solution for any situation. If you prefer to make your own arrangements, this is possible too. However, it is important that you make clear exactly what you want, so we can ensure together that you have the best possible experience with the visitor registration software.



Direct contact

Can I receive a demonstration?

Of course, this can be arranged. A demo is an excellent opportunity for us to discuss your practical situation, and we can advise you of the options available based on our experience with a variety of systems in numerous sectors and industries.

You can schedule an appointment for a no-obligation demo on-site.

Request demo

We will be pleased to answer any questions you may have.

EVA Visitor registration team
Customer Service

Feel free to contact us

You can contact us Monday to Friday from 8:00 a.m. to 6:00 p.m. for any questions or technical support. Our team is available to assist you!

Contact details:

Information: info@evasolutions.eu  

Orders: verkoop@evasolutions.eu  

Support: support@evasolutions.eu   

Alternatively, call: +31(0)26 312 11 69