Glob icon Eva Visitor Registration

Knowledgebase

Hoe does the EVA system work?

EVA Visitor Registration is a cloud-based solution, which means we do not install the system locally but it is available remotely. We will create a customised environment for you, designed completely in line with your branding.

All you need at your site is a UTP internet connection with a cable and a 220-volt connection. If you have connected a badge printer, two internet connections are required, along with 2 or 3 electric connections.

We will install the system on the day of delivery and provide a brief training session for key users, ensuring you can start using the visitor registration system right away

If you are interested in a no-obligation demonstration, feel free to schedule one on Skype or at your site.



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Is it possible to register visitors in advance?

Yes, this is certainly possible: visitors can be pre-registered in EVA. They will receive a formal email containing all the instructions they need for their visit. Your visitors can use the enclosed QR code to sign up quicker on-site. In addition, a calendar file (iCal) will be enclosed, so as to enable the appointment to be saved in Outlook right away.

By pre-registering visitors, the reception desk or security department is aware of who is expected when and can make the necessary arrangements, e.g. by making available access passes or badges.

Discuss your practical situation with us during a demonstration. We will be pleased to show you how the system works.



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Can groups be registered in one go?

Yes, the pre-registration module allows you to register large groups simultaneously, which you’ll find is very convenient for meetings, training courses or company visits. You can put out visitor passes in advance or send pre-registration emails containing instructions.

If you’re interested, we will be pleased to show you a demo of how it works.

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Is it possible to have our safety regulations or safety video accepted?

EVA allows you to display your internal rules, hygiene regulations or safety video, depending on the type of visitor (e.g. office visitors, contractors or drivers), depending on the type of visitor. You can even ask security questions or include a VCA statement – all for the purpose of ensuring your visitors’ safety and limiting your liability. Please feel free to contact us if you would like more information.

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Can I print out lists of visitors present in the building for the Company Emergency Response Team in the event of an emergency?

While it is indeed possible to print out this information, we recommend using our free Company Emergency Response App to enable your Company Emergency Response Team to proceed to the Company Emergency Response gathering point immediately and check who is still missing. This makes it possible to inform first-responders correctly right away.

The app also enables users to immediately contact various first-responders, the GP or internal Company Emergency Response Officers.

You can schedule an appointment for a no-obligation demo on-site.



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Can we print personalised visitor passes?

Yes, this option is available. There are many different options for connecting printers. We operate several printers through port-forwarding or locally through Airprint. This ranges from white non-adhesive labels to badges or stickers pre-printed with your logo, depending on your requirements and the technical facilities available.

Feel free to contact us for further details and advice.

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Does EVA also run on operating systems other than Apple?

Certainly: we provide a web-based solution, which makes it device-independent.

While iPad is the most popular format, we also deliver solutions for Android or Windows operating systems,

ranging from a reception desk terminal with a 10” tablet to a column with a 22-inch touchscreen and an integrated printer. We truly have an appropriate solution for any situation. Please feel free to contact us if you would like more information. We look forward to helping you with solutions to improve your processes.



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Can EVA be linked to our access control or time-logging system?

EVA is equipped with an API which can be used for linking. Whether a link can be created basically depends on the other system and on what you would like to achieve. Are you looking for comprehensive attendance registration, access automation or a fully automated visitor registration system? We provide all these options – and more.

For example, Aras Security created a link to CardAccess which facilitates the above. We are also working on creating links to other systems. Read here what types of links are possible and view some reference cases.

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Is it possible to operate access barriers automatically?

Yes, you have the option to activate your access barriers or fences by using QR code readers or through, for example, number plate recognition. The system is perfect for businesses with enclosed grounds, including logistics compounds. Please note that this does require a link to your access control system. Please feel free to contact us to discuss your ideas, or read more on our Links page.

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Does EVA also supply the hardware?

Yes, it certainly does: EVA provides you with full support and delivers a comprehensive package, ranging from a reception desk terminal with a 10” tablet to a column with a 22-inch touchscreen and an integrated printer. We can also provide badges, call credit, badge holders, lanyards and other items.

We truly have an appropriate solution for any situation. If you prefer to make your own arrangements, this is possible too. However, it is important that you make clear exactly what you want, so we can ensure together that you have the best possible experience with the visitor registration software.



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Can I receive a demonstration?

Of course, this can be arranged. A demo is an excellent opportunity for us to discuss your practical situation, and we can advise you of the options available based on our experience with a variety of systems in numerous sectors and industries.

You can schedule an appointment for a no-obligation demo on-site.

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