EVA visitor registration allows all visitors to your business to register electronically based on a simple and user-friendly system, without seeing the names and details of previous visitors. Their privacy is therefore guaranteed, while you comply with the General Data Protection Regulation (GDPR). In the event of an evacuation, you always have an up-to-date attendance sheet handy. But EVA enables you to go even further:
Replace your paper log with EVA’s professional visitor registration system. While your visitors log onto a terminal, your receptionist will serve them coffee or tea.
If you prefer to register your visitors yourself, you can use our terminal-free registration software.
EVA’s electronic visitor registration allows you to save your receptionist a considerable amount of time. There’s no longer any need to lay out and file sheets of paper, you can easily and quickly find information in the electronic log, and employees are notified automatically when a visitor has arrived.
Do you still leave a paper log out on your reception desk for visitors to sign their names? Note that this is not permitted under the General Data Protection Regulation (GDPR), as it allows visitors to see the names and details of previous guests.
EVA Visitor Registration ensures the privacy of your visitors and protects your contacts’ details.
Technicians carrying out work in your building could run into dangerous situations in a production environment.
You can reduce your liability by having them read and accept your safety regulations in advance (i.e. ensuring they are informed of these regulations on arrival).
EVA Visitor Registration increases your visitors’ safety, as you know exactly who is present inside your building at any given time, allowing you to efficiently evacuate the building when needed.
You can inform your visitors of the potential risk involved by having them read and accept your safety regulations; this increases both your own safety and that of your employees.
Strict access control and visitor registration protects your company property and that of your employees.
For example, you can make sure your visitors can be identified by handing them a visitor pass. This way, your employees can walk up to people in the building not wearing badges and ask them what the purpose is of their visit.
If you are dealing with an emergency and need to evacuate the building, your Emergency Response Officers have access to the free EVA Visitor Registration Emergency Response App, which provides them with an up-to-date list of all visitors present in the building at all times.
What types of visitors do you receive on a daily basis? Do different internal rules and regulations apply to different types of visitors?
Can your visitors access the building only through the main entrance, or are there technicians who can access the building through an entrance near the TD? Do drivers who load and offload freight in Shipping access the building through this department?
EVA makes it easy to manage all your visitor flows.
You can create a comprehensive attendance registration by linking your access control system or time-logging system to EVA’s intelligent API.
Both your employees and your visitors can be easily added to the free Emergency Response Team App. In addition, you have considerable flexibility in providing fully automated access to your grounds and buildings.
It becomes even easier for your employees to register their visitors in advance: they can quickly and easily log in to EVA’s management portal using their Microsoft login details.
To improve manageability, employees are also synchronised with EVA.
You can read about some frequently used applications below
EVA Visitor Registration allows you to welcome your visitors in a professional manner. Enhance your hospitality, improve privacy and comply with Health and Safety laws.
In the manufacturing industry, visitor registration is all about safety! EVA enables you to inform your visitors of the safety regulations, and in the event of an emergency you will always know who is present in the building.
Keep track of all visitors present in your building and who enters your production facility, and have visitors sign a copy of your hygiene regulations and a medical statement to ensure you comply with the IFC, BRC and Food Defence Guidelines.
Register drivers who arrive to load and unload in their native language. Simplify communications and register the driver with a CMR number or the vehicle registration details of the vehicle and trailer.
Professional electronic visitor registration
Most frequently selected
The solution for visitor management and improving safety in your company
Visitor management, branch structure, access control and attendance registration
Price available on request
Would you like more information on EVA Visitor Registration or EVA Solutions?Request more information
“EVA has enabled us to receive visitors in a safe and correct manner, and they are always wiling to come up with new solutions for specific situations at our site.”
Choosing EVA means choosing a dedicated and competent team of professionals who guarantee service and high quality levels: a long-term partner who will continue to upgrade and develop its systems in the future. While the fact that we provide full, comprehensive support makes us slightly more expensive than some of our competitors, this approach does allow you to experience a valuable advantage.
Domestic and international customers
EVA Visitor Registration is a cloud-based solution, which means we do not install the system locally but it is available remotely. We will create a customised environment for you, designed completely in line with your branding.
All you need at your site is a UTP internet connection with a cable and a 220-volt connection. If you have connected a badge printer, two internet connections are required, along with 2 or 3 electric connections.
We will install the system on the day of delivery and provide a brief training session for key users, ensuring you can start using the visitor registration system right away
If you are interested in a no-obligation demonstration, feel free to schedule one on Skype or at your site.
Yes, this is certainly possible: visitors can be pre-registered in EVA. They will receive a formal email containing all the instructions they need for their visit. Your visitors can use the enclosed QR code to sign up quicker on-site. In addition, a calendar file (iCal) will be enclosed, so as to enable the appointment to be saved in Outlook right away.
By pre-registering visitors, the reception desk or security department is aware of who is expected when and can make the necessary arrangements, e.g. by making available access passes or badges.
Discuss your practical situation with us during a demonstration. We will be pleased to show you how the system works.
Yes, the pre-registration module allows you to register large groups simultaneously, which you’ll find is very convenient for meetings, training courses or company visits. You can put out visitor passes in advance or send pre-registration emails containing instructions.
If you’re interested, we will be pleased to show you a demo of how it works.
EVA allows you to display your internal rules, hygiene regulations or safety video, depending on the type of visitor (e.g. office visitors, contractors or drivers), depending on the type of visitor. You can even ask security questions or include a VCA statement – all for the purpose of ensuring your visitors’ safety and limiting your liability. Please feel free to contact us if you would like more information.